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Compliance Assistant

 

Job Title: Compliance Assistant
Reports to: Compliance Director
Salary: $48,000 – $55,000/annually, generous benefits package
Location: Madison or Milwaukee, WI (Please note: Employment with the Democratic Party of Wisconsin requires residence or willingness to relocate to the state of Wisconsin.)
Start date: Summer 2024
Application Deadline: July 19th, 2024 (Applications are considered on a rolling basis. Deadlines may be shortened or extended as necessary. There is no guarantee this posting will remain open until the deadline or be closed on the deadline. This is a suggested timeframe based on organization needs.)

About The Democratic Party of Wisconsin: WisDems is nationally recognized as one of the country’s highest-performing and most pivotal political organizations. During the 2024 cycle, WisDems will drive massive programs to defend the Democratic majority in the United States Senate by re-electing Senator Tammy Baldwin, to re-elect President Biden for a second term, elect progressive candidates up and down the ballot, and work to build volunteer-led coalitions for the long term. WisDems’ work is grounded in inclusion, respect, and empowerment across race, gender, other dimensions of identity, and the rural/suburban/urban divide. Our work continues year-round, collaborating with partners to build a movement that delivers meaningful change for all Wisconsinites. We seek outstanding applicants who share our values and vision to join the team, help win elections, and build a future where everyone can thrive.

The Opportunity: As Compliance Assistant, you will be responsible for assisting in, and owning aspects of WisDems’ financial, budgetary, and compliance operations. Coached and mentored by a team of experienced operations professionals, you’ll assist in the maintenance of WisDems’ operating budget, as well as assist internal staff and county parties with matters related to FEC and WEC compliance. This opportunity offers significant exposure to operational and political experts; a natural curiosity and willingness to learn are essential for growth and success in this role. This position requires some flexible hours and eagerness to assist on any task.

Job Responsibilities:

  • Work closely with DPW Accounting and Compliance team to ensure all payables and receivables are properly tracked and allocated to be compliant with state and federal campaign finance regulation. Follow internal controls related to compliance and financial operations, including contribution tracking, expense management, and financial reporting.
  • Assist in the preparation of state and federal campaign finance reports and gather necessary disclosure information for contributions and disbursements. 
  • Track non-monetary contributions and expenses and maintain in-kind records for campaign finance reporting.
  • Assist in data entry and maintenance of DPW’s budget under the direction of the Compliance Director.
  • Research and respond to questions about campaign finance law and compliance for DPW subunits.
  • Maintain DPW’s company card platform, reimbursement software, and compliance related task management/tracking workflows. This includes adding and removing users, ordering credit cards, and other administrative tasks related to spend management.
  • On year requirements include working outside of normal work hours; including canvassing and other election-preparation as necessary.

Qualifications (Required):

  • Growth Mindset – Able to take and implement feedback.
  • Relentlessly Goal-Oriented – Enjoys working toward and achieving ambitious goals. Keeps calm in stressful situations. Has the capacity and willingness to work long hours during peak season, rolling up their sleeves and getting the work done.
  • Cultural Competency – Able to build authentic relationships across lines of difference, such as race, ethnicity, sexual orientation, class, ability, gender identity, citizenship status, or other identities. Understands how to take an inclusive lens into all aspects of work.
  • Technical Proficiency – Knowledge of and experience with Google Workspace (Google Sheets, Docs), and Microsoft Office Suite.
  • Detail Oriented – Ability to manage details and stay on top of multiple tasks, large and small, at once.
  • Strong Written and Interpersonal Communication – Ability to represent WisDems’ “voice” for compliance related matters when interacting with people and organizations outside of DPW.
  • Independent Work Skills – Demonstrated ability to work independently and take ownership of complex tasks and procedures, can strategically prioritize tasks to maximize time without sacrificing quality.

Qualifications (Preferred):

  • Campaign Finance Knowledge – Experience working with State and Federal Campaign Finance Regulation and reporting.
  • Accounting/Compliance Databases – Experience using accounting, compliance, or donor databases
  • Customer/Client Services – Experience in a service or support role, addressing and responding empathetically and accurately to the needs of external parties.
  • Previous experience working for a political, legislative or nonprofit organization.
  • Background in general accounting and financial management.

Benefits: Great benefits including; excellent health care ($1/month), dental ($1/month), vision ($1/month), life insurance (free), short term and long-term disability (free), TalkSpace virtual therapy, free Calm premium subscription, mileage reimbursement, monthly cell phone stipend, paid vacation days (starting at 10 days), retirement plan with 3% employer match, 3 floating holidays, 9 paid holidays. 

Equity and Inclusion: The Democratic Party of Wisconsin has a vision for a deeply inclusive  and diverse party organization, membership, and electorate. In order to be successful at the  Democratic Party of Wisconsin candidates must have the cultural competence to successfully  work with a diverse array of constituency groups. We especially strongly encourage applicants  with close ties to Black, Indigenous, AAPI, Latinx, Muslim, non-English-speaking, disability, and LGBTQIA+ communities. The Democratic Party of Wisconsin is an Equal Opportunity Employer.

Note on COVID-19: Candidates will be required to verify that they are fully vaccinated against COVID-19 upon commencing employment, except where prohibited by law. Fully vaccinated includes receiving any booster shots recommended by the CDC or other public health authorities within the timeframe recommended. Reasonable accommodations due to disability, medical condition, or bona fide religious belief will be considered on a case-by-case basis for exemptions to this requirement in accordance with applicable law.